Presenter Guidelines
General Information
Lecture Presenter Guidelines
All presenters (unless specified otherwise in your invitation) must register the Crohn’s & Colitis Congress and pay the appropriate registration fees.
Session Details
Log into the speaker portal to review your invitation.
You may also review the Congress agenda to view additional session details and dedicated Q&A times. If you do not see a specific Q&A time listed, please be sure to reserve a few moments at the end of your allotted time for questions from the audience.
Prepare Your Slides
- Use of the Congress PowerPoint template is suggested, but not required.
- Session room computers will be configured for a 16:9 aspect ratio.
- All presentations will take place on PCs. Keynote or Prezi files will not be supported.
- Presentation slide decks will be made available to Congress attendees in the Congress Mobile App and Online Planner. Slides cannot be redacted from the app.
- Presenters are responsible for verifying all images and text in their presentation are in compliance with copyright and all other applicable laws.
- Presentations must strictly AVOID incorporating any brand names, trade names, or logos. In cases where brand names are mentioned, they should encompass all analogous drugs or devices intended for the same indication, all while refraining from any form of marketing or sales promotion.
- Content must exclusively consist of recommendations that are not only accurate but also balanced and scientifically justified. Consider using the following best practices when presenting clinical content:
- Clearly describe the level of evidence on which the presentation is based and provide enough information about data (study dates, design, etc.) to enable learners to assess research validity.
- If there is a range of evidence, ensure that the credible sources cited present a balanced view of the evidence.
- If clinical recommendations will be made, include balanced information on all available therapeutic options.
- Address any potential risks or adverse effects that could be caused with any clinical recommendations.
- The final slide should summarize the top three or four main points of your presentation.
Photo Policy
The Congress photo policy allows attendees to take photos for personal, social, or non-commercial use; however, presenters have the right to request no photography. If you do not wish to allow photos, you may add this “no photos” image to your slides.
Audience Response
Presenters have the ability to use audience polling during their presentations. To add audience response questions to your presentation, follow the instructions at the speaker portal:
- Click the link to the “Add Audience Response/Polling Questions to Your Presentation” task.
- You will need to download a plug-in from the speaker portal to add polling questions.
- Review this PDF tutorial or video tutorial for assistance adding polling questions.
Presenters using polling questions must upload their slide decks by the Jan. 31 pre-meeting upload deadline (more information below).
Submit Your Final Slide Deck
All speakers are required to submit their final, presentation-ready slide deck in advance of their session. Please note that any decks submitted in December for conflict of interest review will not be uploaded to the presentation management system on behalf of presenters.
IMPORTANT: If you submitted a slide deck in December for review for conflicts of interest, please refrain from submitting your final slide deck until you receive feedback from the AGA Education team. Feedback messages will state that no changes are needed or will list required edits to be made. Contact info@crohnscolitiscongress.org with any questions about your individual presentation.
Pre-meeting Upload at the Speaker Portal
- Final slide decks can be uploaded to the speaker portal through Friday, Jan. 31, 2025.
- To upload your slides, log into the speaker portal and navigate to the Presentation Upload task.
Onsite Upload at Speaker Headquarters
- If you did not upload your slides to the speaker portal, visit Speaker Headquarters at least two hours prior to the start of your session time to upload your final slide deck.
- Please arrive at Speaker Headquarters with your presentation saved to a USB drive, which you will use to upload your presentation.
- Presenters who need to make changes to slide decks previously submitted at the speaker portal may also visit Speaker Headquarters to make needed edits.
Speaker Headquarters, located in room 2010 of the Moscone Center, will be open during the following dates and times:
- Wednesday, Feb. 5: 5–7 p.m. PST
- Thursday, Feb. 6: 6:30 a.m.–6:30 p.m. PST
- Friday, Feb. 8: 6:30 a.m.–6:30 p.m. PST
- Saturday, Feb. 9: 6:30–10 a.m. PST
Onsite in San Francisco
- When you arrive at the Moscone Center, head to the registration desk, located in Level 1 of the West Building, to pick up your attendee badge and a presenter ribbon. You may also obtain a presenter ribbon at Speaker Headquarters.
- Presenters are required to check in at their session rooms 30 minutes in advance of the start of their sessions (not their presentation times).
- During your presentation, you will view and advance your slides using a laptop computer placed at the podium.
- You will be able to use PowerPoint presenter view if desired.
- Congress staff and technicians will be available if you need assistance during your presentation.
Questions
Contact info@crohnscolitiscongress.org with any questions about speaking at the meeting.
Poster Presenters
Registration
All presenters (members and nonmembers) must register for the Crohn’s & Colitis Congress and pay the appropriate registration fees. Poster presenters are not automatically registered for the Congress scientific sessions or housing. You will not be permitted into the Poster Hall without an attendee badge, which you must obtain by registering for the meeting.
Poster Presentation Date and Time
Poster presentations will take place during the Poster Hall Reception on Friday, January 26 from 7 – 8 p.m. PST in the Bellagio Ballroom. Additional registration is not required for this event.
Poster Setup and Removal
Poster presenters may access the Poster Hall starting at 5 p.m. PST on Friday, Jan. 26 to hang their posters. Push pins and poster presenter ribbons will be placed at each board, so presenters may proceed directly to their assigned boards upon entry to the Poster Hall.
The Poster Hall will close at 11 p.m. PST on Jan. 26. Any posters or other materials remaining in the Poster Hall after this time will be discarded.
Please note that Congress staff are not available to accept shipments or hang posters on behalf of presenters.
Poster Number
Each poster board is assigned a number corresponding to the poster numbers listed in the in the program. For example, P100 will be located at poster board 100. Please only use the board that corresponds with your poster number.
Poster Size
The maximum size of poster presentations is 4’ high by 6’ wide. Congress administration will provide push pins to affix your presentation to the poster board along with a poster presenter ribbon at each poster board.
Required Poster Information
Poster presentations should include full disclosure information for the entire author string. No product-specific promotional material or event may appear or occur in educational space or material or during an educational activity.
Photo Policy
The Congress photo policy allows attendees to take photos for personal, social, or non-commercial use; however, presenters have the right to request no photography. If you do not wish to allow photos, you may add this “no photos” image to your poster.
Suggested Guidelines for Preparing an Effective Poster
There is no required format or orientation, so you may format your poster as you wish provided that it does not exceed the 4’ by 6’ size limitation. Congress administration suggests the following:
- Text Lettering: Lettering for text and illustrations should be at least a font size of 30 points.
- Depicting Sections: A font size of 50 points is suggested to guide the reader through your poster. Color is an effective method for separating sections and adding graphic impact. Try to avoid color combinations that are difficult to read.
- Premise: Your poster should include three to five brief sentences that outline information necessary to understand the study and why it was performed. The question(s) to be asked or the hypotheses tested should be clearly and succinctly stated.
- Methods: Outline your methods briefly, providing only details for new methods, or modifications of older methods.
- Graphics: Results presented in the form of a graph or chart are always more effective than blocks of text. Provide a legend for symbols and other details and interpretation of results below each panel.
- Conclusion: State the conclusion succinctly in large type. Many viewers read this first; hence, it should be easily understandable.
ePosters
To increase the visibility and reach of your science, you are encouraged to submit an ePoster file that will be available in the Congress Online Planner and Mobile App. Congress attendees and the public will be able to view this electronic version of your poster alongside your full-text abstract. Submission of an ePoster file is strongly encouraged, but not required. There is no fee to submit an ePoster file.
ePoster files will be accepted beginning on Monday, Jan. 8, 2024. Presenters will receive email on that date from alerts@ativsoftware.com with further instructions on uploading a file.
ePoster files must be submitted as PDFs. The maximum size of an ePoster PDF is 10 MB.
Submitted ePoster files will be released in the Mobile App at the start of the Congress on Thursday, Jan. 25, 2024.
Questions
Contact info@crohnscolitiscongress.org with any questions about your poster presentation.
